Processing of data is necessary for the purpose of preventative or occupational medicine, for the assessment of the working capacity, medical diagnosis, and the management of employee/individual health.
Medical information held and known by the occupational health professional is privileged and confidential and will be processed and managed in accordance with legislation and professional code of conduct.
Our Company collects the following data:
This information will be used to consider how health conditions affect the employees ability to undertake their role and whether any adjustments might be appropriate. Data will also be used as part of Covid Testing to be able to advise on isolation measures and report to the Public Health Authorities.
You directly provide Our Company with most of the data we collect. We collect data and process data when you:
Our Company may also receive your data indirectly from the following sources:
Your employer will notify you of the data information they shared with us as part of the recruitment or management referral processes. Our Company will also inform you of the information that has been shared when we contact you at your consultation/appointment.
Our Company collects your data:
With your consent, Our Company may share your data with our associate companies on a case by case basis so that they may provide an expert assessment and support.
There is a legal obligation to share Covid 19 test results with the Public Health Authorities. This will be shared with them directly from the testing laboratory.
Although we don’t use explicit consent as the purpose to process data, where we process special categories of information relating to an employee’s health we will always obtain informed consent to those activities unless this is not required by law or the information is required to protect in an emergency. This is in line with our medical best practice ethics.
Our Company securely stores your data via our electronic case management system and they have been quality checked and hold the appropriate level of security. Test data will be stored on an encrypted shared drive with access control for Fusion OH staff only.
Personal data will be stored for the period of employment, plus 6 years from the date of notification of termination of employment. Any health surveillance medical information will be stored for 40 years from the last entry of surveillance. Personal and special data associated with Covid testing will only be stored for a maximum of 3 months from the date of the test result.
Once the above timeframes have been reached records will be destroyed securely in line with current methods for destruction of medical records.
Our Company would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
The right to access – You have the right to request Our Company for copies of your personal data.
The right to rectification – You have the right to request that Our Company correct any information you believe is inaccurate. You also have the right to request Our Company to complete the information you believe is incomplete.
The right to erasure – You have the right to request that Our Company erase your personal data, under certain conditions.
The right to restrict processing – You have the right to request that Our Company restrict the processing of your personal data, under certain conditions.
The right to object to processing – You have the right to object to Our Company’s processing of your personal data, under certain conditions.
The right to data portability – You have the right to request that Our Company transfer the data that we have collected to another organisation, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: firstname.lastname@example.org
Call us at: 03332413082
Or write to us: Fusion Occupational Health Ltd, Block A, First Floor, Fusion House, Van Court, Caerphilly Business Park, CAERPHILLY CF83 3ED
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Margaret Laurie – Clinical Director & Data Protection Officer OR Annette Price – Director of Services
Email address is: email@example.com
Call us on: 03332413082
Or write to us at: Fusion Occupational Health Ltd, Block A, Fusion House, Van Court, Caerphilly Business Park, CAERPHILLY CF83 3ED
Should you feel that Our Company has not addressed your concern in a satisfactory manner, you have the right to report a complaint and you may contact the Information Commissioner’s Office.
Their details can be found on their website: https://ico.org.uk/